April 2018 Management Services Committee
Mr. Behrends, Chairman of the Management Services Committee, gave the report of his committee. It was noted that there is still discussion and planning that needs to go into the moving of offices within the Administrative Center as the needs of the Health Department have not been addressed. It was moved by Mr. Behrends and seconded to approve the Management Committee report. The motion carried by a roll call vote.
Mr. Chairman and members of the County Board:
Your Committee to whom was referred Management Services would beg leave to
submit the following report on the matters before them:
Your Committee met at the Administrative Center on April 2, 2018 at 9:00 A.M.
Members present Lyle Behrends, Charlie Alt, Larry Hasbargen, Sherry Johnson, Chad McGinnis, and Barbara Offill. Kevin Bohlmann was absent. Also present Finance Director Anita Speckman, ICPHD Administrator Dee Schippert, Maintenance Supervisor Chris Drake, Jason Meyers with Johnson Controls, Superintendent of Veterans Assistance Jennifer Ingram, and Wendy Davis with the Times Republic.
The meeting was called to order.
It was moved by Charlie Alt and seconded by Barbara Offill to approve the agenda. Motion carried by a voice vote.
There were no public comments.
Jason Meyers with Johnson Controls distributed a preliminary analysis that was created during their building walk through. Each building can utilize savings by upgrading lighting. The Courthouse has HVAC equipment that needs upgraded and the chiller at the Jail needs replaced. Also, heat pumps need replaced at the Administrative Center. Meyers said the estimated savings in over 20 years is between $730,000 and $1,600,000. All costs will be paid up front by the County and recouped through the savings. Meyers explained the items listed on the analysis are not in priority order and not all have to be selected. Johnson Controls does their best to work with local contractors.
Management Chairman Lyle Behrends informed the committee SmartWatt will have theirpresentation next month. Also, Preeminent Development sent their updated terms to State’sAttorney Jim Devine. Chad McGinnis noted Johnson Controls is the only company thus far that has offered a performance and savings guarantee.
Maintenance Supervisor Chris Drake reported on the following:
Drake began installing LED bulbs in the Administrative Center. The bulbs in the
breakroom, men’s restroom and all hallways have been converted to LED. Drake
anticipates an annual savings of $600 due to the conversion.
Fire extinguishers have been inspected.
Cell phone use is now prohibited at the Courthouse. Signs were ordered for the
The mole issue at the Administrative Center has been addressed.
Behrends addressed Drake’s maintenance budget and whether he would be able topurchase additional LED bulbs for the building. Drake said with four months into the year he is at 22% of his budget. It was moved by McGinnis and seconded by Offill to authorize Drake to purchase additional LED bulbs for the Administrative Center. A roll call vote was taken. Motion carried.
Behrends discussed the Courthouse parking lot. Specifications have not been received from County Engineer Joel Moore yet but the committee can send the project out for bids. It was moved by Offill and seconded by McGinnis to receive bids on the south side of the Courthouse parking lot. A roll call vote was taken. Motion carried.
A letter was received from Microgrid Energy regarding potential solar development on the County Farm. Behrends reminded the committee there is a lease on the farm for two more years. The committee agreed Microgrid Energy should be contacted and make a presentation. Sherry Johnson noted their letter states there is an option to continue using the land outside the lease boundary.
McGinnis gave an update on the office space in the Administrative Center. He was given an estimate of $2,000-$2,500 to build the additional office in the Animal Control office. However, no money is budgeted for the building of an additional office. Larry Hasbargen stated Superintendent of Veterans Assistance Jennifer Ingram has clients that will complete the work at no charge. McGinnis said another option is to move Ingram into the Animal Control office, leave space available for a meeting area for negotiations and move the County Board Chairmanto Ingram’s office. IEDA Director Ken Barragree and the IKAN office will remain where theyare. For this to take place, Ingram will need to cover the cost of building the wall in the Animal Control office, removing the counter and any electrical or flooring needs. Ingram said she willspeak with her board members but she doesn’t see this being an issue. Behrends asked forIngram to get approval by her board and their building plans to the Management Committee by
next month. Ingram said she has clients that are licensed contractors that are willing to do the work.
The committee reviewed the claims. It was moved by Hasbargen and seconded by Alt to pay the claims, subject to County Board approval. Motion carried by a roll call vote.
During old business, Behrends informed the committee the cost for salt this season was $21,384. The committee discussed options for future bidding which include salting of the sidewalks only and requesting the salt pricing be included in the bids. Behrends requested the committee members gather any changes to the snow removal bid form and submit them to Drake.
It was moved by Alt seconded by Offill to adjourn the meeting at 10:30 A.M. Motion carried by a voice vote.